Appendix 3: Governance Effectiveness Checklist
Defining governance roles
- Has your council had a recent discussion on its role and the role of management?
- Has your council reviewed its composition, skills requirements and skill gaps in the past year?
- Are you and your fellow council members thoroughly familiar with the legal requirements?
- Do you have a code of conduct for council members?
- Has the council recently discussed the role and expectations for the Chair?
- Have you recently reviewed the position description and delegated authorities of the Chief Executive?
- Does the Chief Executive understand their role in relation to the council?
Improving council processesTop
- Have you recently reviewed what you expect from council meetings?
- Is your agenda under constant review?
- Is the number, level of detail, format, information, content and lead-time of council papers satisfactory?
- Do the minutes provide the right amount of detail?
- Does your council have a calendar that lists dates of council and committee meetings and the key events for council member attendance?
- Are the forthcoming meetings publicised on the website?
- Do you have the right number and type of committees?
- Are there terms of reference for each committee setting out its roles, composition and any decision-making powers?
Key council functionsTop
- Is the council’s involvement in strategy and investment planning appropriate?
- Do council members provide appropriate advice and mentoring to management?
- Do council members make appropriate use of their contacts and networks to further the goals of the TEI?
- Are the financial and non-financial key performance indicators provided to the council appropriate?
- Are the systems that provide the key performance indicator data accurate and efficient?
- Is an appropriate compliance system in place?
- Is an appropriate risk management process in place?
- Is there a formal chief executive evaluation process in place, which at appropriate points involves the whole council?
- Are there formal delegations from the council to management, and at the different levels of management?
- Can council members obtain the information required for effective monitoring and decision-making?
- Is there a regular council evaluation process in place?
- Is there a formal council member development programme in place with training opportunities and regular briefings?
- Is there a sufficiently frequent rotation of council members that ensures that new blood regularly joins the council, while ensuring that council memory is retained?
- Does the council appoint the best new council members to enhance and complement the existing skills base?